Watford Walking Football Club

Constitution

 

1.   NAME

The Club shall be called Watford Walking Football Club

2.   OBJECTIVES

Watford Walking Football Club, hereafter known as “The Club” is a non-profit Club, all profits of which are used for the benefit of the Club but not for distribution to Club members.

The objectives of the Club are to promote physical health and well-being through provision of facilities, promoting the game of Walking Football and arranging matches and social activities for its members meeting the Club’s Code of Conduct.

The Club is constituted as a non-profit making Members Club. In no circumstances during the continuance of the Club, nor after its dissolution, shall any assets or surplus funds be distributed to any Member or other person; nor to any organisation which is not itself either constituted as non-profit making or as a charity.

Words importing the masculine gender shall include the feminine gender, and words importing the singular number include the plural and vice versa.

3.   MANAGEMENT

The affairs of the Club shall be run in accordance with the Watford Walking Football Club constitution.

4.   DATA PROTECTION

The club shall be fully compliant with the Data Protection Act 2018 and ensure the 8 DPA principles are applied.

5.   STATUS OF RULES

These Rules (the “Club Rules”) form a binding agreement between each member and the Club.

6.   RULES AND REGULATIONS

(a)  The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours
to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulation of The Watford Walking Football Club; and the Walking Football Competitions in which the Club participates, for the time being in force.

(b)  The Club will abide by Equal Opportunities and Anti-Discrimination Policy legislation.

7.   CLUB MEMBERSHIP

(a)  All players of walking football must be registered members of the Club

(b)  Age: The minimum age of full members (Players) shall be 50 years. There is no upper age limit; only players of the permitted age
may represent the club in matches and tournaments

(c)  Players under 50 years may be permitted to join the club as Associate Members, depending on circumstances and if approved by the membership.

(d)  The subscription year runs from 1st July to 30th June.

(e)  The members of the Club are those persons listed in the register of members (the “Membership Register”), which shall
be maintained by the Club Secretary.

(f)   Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club Secretary. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and
equality legislation, which is in place from time to time.

An appeal against refusal may be made to the Club Committee.

Membership shall become effective upon an applicant’s name being entered in the Membership Register.

(g)  In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

(h)  A full register of club members will be held by the club.

(i)   Members shall provide name, address, contact number, email (if available), and proof of date of birth.

(j)   Non-members may not turn up and play without being registered.

(k)  The Committee shall have the power to terminate or suspend the membership of any Member, or to exclude any
Member whom it considers guilty of a breach of these Rules; including misconduct; offensive behaviour to any other Member, whether on the club’s premises or elsewhere.

(l)   Members must adhere to the Club’s Code of Conduct at all times.

(m) Members shall comply with the Club’s Rules and Regulations for Sessions and Matches on Club venues.

(n)  Members representing the Club shall abide by the rules of the relevant competition.

8.   ANNUAL MEMBERSHIP FEE AND CHARGES

(a)  An annual fee payable by each member shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member.

Fees shall not be repayable.

(b)  Annual Membership Subscriptions at the given rates are payable to the Treasurer by 30th June. Subscription rates will be reviewed annually, and charges proposed for the ensuing year shall be approved by the Annual General Meeting.

(c)  Any member not paying by 1st August will not be entitled to benefits of membership until he/she has paid. If he/she has not paid by 31st August, he/she shall cease to be a member.

(d)  Annual Membership Subscription enables full members to access (subject to payment for training sessions, matches, events, etc.):

·      Playing on club evenings, be considered for selection for matches and tournaments.
·      Participate in all club activities.
·      Represent the club at matches.

(e)  Annual Membership Subscription enables Associate Membership to access (subject to payment for training sessions, matches,
events, etc.):

·    Playing on club evenings.
·    Participate in all club activities.
·    Represent the club at matches where there are no age limits.

(f)   Costs of the training sessions, matches, events, etc. will be set by the Committee and reviewed regularly to ensure cost recovery.

(g)  The Club Committee shall have the authority to request further subscriptions from the members as are reasonably necessary to fulfil the objectives of the Club.

9.   RESIGNATION AND EXPULSION

(a)  A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee
of his/her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.

(b)  The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the Club Committee.

(c)  A member who resigns or is expelled shall not be entitled to claim any or have any share of, any of the income and assets of the Club (the “Club Property”).

10. CLUB COMMITTEE

(a)  The Club Committee shall consist of a minimum of the following Club Officers: Chairperson, Treasurer, Club Secretary, Players representative, Social Secretary, Session location liaison rep, Training Session representative.

All elected at an Annual General Meeting (“AGM”). Other proposed posts include those with responsibility for HSE/risk management, affiliations and fundraising.

(b)  Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next AGM unless otherwise
resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two (2) positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall
be made by a simple majority of those attending the Club Committee meeting, unless pre-agreed by the committee. The Chairperson of
the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the agreed Committee member in their absence; the quorum for the transaction of the business of the Club Committee shall be three (3).

(c)  Decisions of the Club Committee shall be entered into the Minute File of the Club to be maintained by the Club Secretary.

(d)  Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’
notice to all members of the Club Committee. The Club Committee shall hold not less than four (4) meetings per year.

(e)  An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between
AGMs shall be filled by a member proposed by one (1) and seconded by another one (1) of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.

(f)   The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

11. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS

(a)  An AGM shall be held in each year to:

(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) elect members of the Club Committee; and
(iv) consider any other business.

(b)  Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

(c)  An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary
of a requisition in writing, signed by not less than five members; stating the purposes for which the Meeting is required, and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

(d)  The Secretary shall send to each member at their last known email address written notice of the date of a General Meeting
(whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.

(e)  The quorum for a General Meeting shall be 12.

(f)   The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present
shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote.

(g)  The Club Secretary, or in their absence a member of the Club Committee, shall record the Minutes of General Meetings
and place them into the Minute File of the Club.

12. CLUB TEAMS

The appointed members responsible for the League and Friendly squad shall be responsible for managing the conduct and affairs of the team on behalf of the Club Committee.

13. CLUB FINANCES

(a)   A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories
shall be the Club Chairperson, the Club Treasurer and one other  Committee member. No sum shall be drawn or paid from the Club Account except by authorisation given by two of the three designated signatories, recorded by email (including copy to the Treasurer when not a signatory) and stored in the Minutes File. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(b)   The Club Property shall be applied only in furtherance of the objectives of the Club. The distribution of profits or proceedings arising from the sale of Club Property to members is prohibited.

(c)   The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.

(d)   The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical  treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

(e)   The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the       Club Committee without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

(f)    The Club shall keep accounting records for recording the fact and nature of all payments and receipts to disclose, with reasonable
accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six (6) years.

(g)   The Club shall prepare an annual “Financial Statement”. The Financial Statement shall be verified by an independent, appropriately qualified person and shall be approved by members at a General Meeting.

(h)   The Club Property (under the Club’s Asset Register), other than the Club Account, shall be vested in not less than two (2) and not more than four (4) custodians, one of whom shall be the Treasurer (the “Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee, and entry in the Minute File shall be conclusive evidence of such a decision.

(i)    The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

(j)    On their removal or resignation, a Custodian shall execute a Conveyance (with reference to the Club Asset Register)
to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.

(o)  The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

14. GENERAL AFFAIRS

Members or Guests leaving unattended vehicles, clothing or other property at the Club do so at their own risk. The Club shall not be liable for any loss, damage or injury.

15. DISSOLUTION

(a)  A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by the majority of at least three-quarters of the members present.

(b)  The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for
the winding up of the assets and liabilities of the Club.

(c)  Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, or an appropriate community-based organisation.

February 2018